Gestão documental na Fundação Universitária de Desenvolvimento de Extensão e Pesquisa – FUNDEPES

Abstract

The increase in intellectual production generated a strong concern in the organization of files, resulting in the emergence of document management, an instrument used to manage the document mass during the three phases of the document (current, dynamic and permanent). Furthermore, the application of document management enables document flow control, collection organization, access to information and data retrieval through archival instruments. From this perspective, the main objective of the work is to study the document management of the University Foundation for Extension and Research Development and its specific objectives are to conceptualize the term “document management”, analyze the historical trajectory of the archive, the relationship between the area and librarianship and identify the foundation’s documentary typology. This research qualifies as exploratory and bibliographical, in which, initially, a study was carried out on the concept “Archive” and “Document Management”, and with the application of the questionnaire-interview in the archive sector of the University Foundation for Extension Development and Research, information relevant to the document management of the archive, the universe researched, was collected. As a result of the analysis, it is concluded that the University Foundation for Extension and Research Development has document management and is aware of the importance of applying archival methods for the proper functioning of the archive and for the preservation of its document mass, as well as the legacy of the institution.